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Grant not yet spent
Submitted by karenmitchell on 26 February, 2008 - 16:24.
Hello
I'm fairly new to trust fundraising and have come across something quite odd. The charity I work for received a grant of just over £2k from an organisation in either 2002 or 2003 towards a minibus. This money has yet to be spent (due to the fundraiser leaving and not being replaced for years). I approached the organisation to request that the money be spent on something other than the minibus.
The response I received back stated that they had no record of ever having given us the money!
I'm at a loose end. We have no paper copies of this donation - poor I know - only a Trustee remembering that it was from this particular organisation. What can I do? Can we re-allocate the money to a different project without permission from the organisation?
thanks in advance for your assistance
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Hi, Karen
You're right to try to track down where this money came from, and to seek permission to reallocate.
Now - Sandre's a Trust Administrator, so we'd better whisper this bit so's she doesn't hear, but if the Trust has not been back for a report in the past 5 years, I'd hazard a guess they're not interested - as long as you spend it on something appropriate (like travel costs for the people who would have benefited from the minibus, for instance) then you are unlikely to have any problem.
The longer view is that, if you can find this trust and reopen communications, beginning with an apology for dropping the ball all those years ago, you may be able to get more support from them in future. It's quite possible that someone like Sandre is sitting in their office, quietly seething that your organisation has rather rudely failed to keep them informed!
Gerry Beldon FInstF
Director, 26-01 CIC
www.26-01.com
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Nothing on the deposit counterfoils or in your accounts?
Can you find out from your bank? - if you have the exact amount, they should be able to tell you who the cheque was from and give you the date it was paid in.
Sandre
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