If you are looking at fundraising databases/software and trying to compare one supplier’s quote with another’s, a side by side comparison is often hard to achieve.
We produced the following list of start-up and annual charges to help a charity make sure it was getting the full picture when it requested quotes:
Start-up costs (just 1st year)
= = = = = = = =
Cost of database software (all modules)
Cost to convert legacy data
Cost of new server to run database
Cost to purchase all required licenses
Cost of implementation consultancy
Cost of initial training
Cost of donor/supporter web portal (if applicable)
Annual cost (1st and all subsequent years)
= = = = = = = =
Annual cost of support
Annual cost of licenses
Annual "maintenance" cost
Annual cost of updates/enhancements
Annual cost of data back-up/security
Annual cost of help from your in-house IT staff
Annual staff re-training charge
Annual portal hosting charge (if applicable)
If people feel I have missed any costs then please feel free to add them to the list.
We do in fact have this available as a blank PDF template on our website: http://www.abattia.com/iso_album/pro_forma_fundraising_supplier_comparison_form1.pdf
Hope you find it useful.
Kind regards,
Lawrence Squire
Business Development Manager
Abattia Group Limited
www.abattia.com
